{"id":740,"date":"2009-02-10T11:24:43","date_gmt":"2009-02-10T15:24:43","guid":{"rendered":"http:\/\/localhost\/outlookutilities\/content\/?p=740"},"modified":"2010-04-30T08:30:02","modified_gmt":"2010-04-30T13:30:02","slug":"inserttext-4outlook","status":"publish","type":"post","link":"https:\/\/www.outlookutilities.com\/content\/2009\/02\/10\/inserttext-4outlook\/","title":{"rendered":"InsertText, Outlook addin"},"content":{"rendered":"

Like you, I also suffered from the problem of having to read and respond to TOO MANY EMAILS<\/strong> or as several of my readers put it\u2026<\/p>\n

I can do my work OR<\/span> I \t\tcan do my email<\/span><\/strong><\/p>\n

Over the last 8 months, I have done a \t\tlot of reading, research and analysis. I’ve analysed the way that I work \t\twith emails and also the way my whole team works with emails. I’ve \t\tcommunicated with customers and readers of my blog. And I HAVE LEARNT A \t\tLOT!<\/span><\/p>\n

The problem is NOT \t\tthe volume of emails.
\nThe problem is the inefficient<\/span> way we write our emails.<\/span><\/strong><\/p>\n

We often don\u2019t realise it, but the emails we are talking about are an \t\tESSENTIAL part of our work. They can\u2019t be delegated… yet just looking at \t\tthe long list in our Inbox just drains all the life out of us<\/span>. Why?<\/span><\/p>\n

Because most of us have a totally inefficient way of processing emails<\/span>. \t\tHere are TWO SIMPLE TRUTHS.<\/span><\/p>\n

    \n
  1. We are wasting our time and energy \t\t\trewriting the same email over \t\t\tand over again<\/strong><\/span>. Our research showed although we receive a lot of \t\t\temails, many of them are similar to emails we have written before<\/em>\u2026 \t\t\tyet we rewrite them again from memory each time we need to. Guess \t\t\twhat…<\/span>Writing the same emails \t\t\tagain and again does NOT make us better at it<\/strong>. In \t\t\tfact it leads to boredom<\/strong> which leads to rushed lower \t\t\tquality (often) incomplete emails<\/strong>.
    \n<\/span><\/li>\n
  2. We are creating extra emails for ourselves by writing incomplete \t\t\temails<\/span><\/strong>. Send an incomplete email to someone… and they need to \t\t\twrite to you for more information… to which you have to reply \t\t\tagain…<\/span><\/li>\n<\/ol>\n

    I know… there are other causes of email overload..
    \nbut the two listed above are IN YOUR CONTROL.<\/span><\/span><\/strong><\/p>\n

    What we need is a SYSTEM to create \t\temails once and then use them again as many times as we need to.. \t\tbasically some easy<\/em> way of creating and using templates inside \t\tOutlook. <\/span><\/p>\n

    There are many solutions to this \t\tproblem. Many users use Outlook’s built-in signatures as a solution. \t\tThere are also other solutions but they are basically automated copy and \t\tpaste. They fail to realise that an email consists of more than just \t\tthe body of the email<\/span>.<\/span><\/p>\n

    That’s why we created InsertText for Outlook.<\/span><\/strong><\/span><\/p>\n

    InsertText is an Outlook \t\taddin i.e it works inside Outlook<\/strong> by adding buttons to Outlook’s \t\tmenus and toolbars. This lets you use the power of InsertText without \t\tleaving Outlook while still working the same way you always have<\/strong>.<\/span><\/p>\n

    InsertText is \t\tNOT just a \t\tfancy copy and paste replacement<\/span>.<\/strong><\/span><\/p>\n","protected":false},"excerpt":{"rendered":"

    Like you, I also suffered from the problem of having to read and respond to TOO MANY EMAILS or as Read more …<\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"ngg_post_thumbnail":0,"footnotes":""},"categories":[3],"tags":[37],"class_list":["post-740","post","type-post","status-publish","format-standard","hentry","category-addins","tag-email"],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/www.outlookutilities.com\/content\/wp-json\/wp\/v2\/posts\/740","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.outlookutilities.com\/content\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.outlookutilities.com\/content\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.outlookutilities.com\/content\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.outlookutilities.com\/content\/wp-json\/wp\/v2\/comments?post=740"}],"version-history":[{"count":3,"href":"https:\/\/www.outlookutilities.com\/content\/wp-json\/wp\/v2\/posts\/740\/revisions"}],"predecessor-version":[{"id":2001,"href":"https:\/\/www.outlookutilities.com\/content\/wp-json\/wp\/v2\/posts\/740\/revisions\/2001"}],"wp:attachment":[{"href":"https:\/\/www.outlookutilities.com\/content\/wp-json\/wp\/v2\/media?parent=740"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.outlookutilities.com\/content\/wp-json\/wp\/v2\/categories?post=740"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.outlookutilities.com\/content\/wp-json\/wp\/v2\/tags?post=740"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}