Seemingly trivial mistakes made when sending out emails can make your emails look unprofessional. They can cause unnecessary delays in getting your full message across and waste valuable time (and money if your time is billable).<\/p>\n
Have you ever ..<\/p>\n
Fortunately, you can prevent all of the above mistakes with \t\t\tSendGuard for Outlook. SendGuard provides Automatic Protection<\/span> by scanning your email messages and warning you if it thinks you are \t\t\tabout to send out an email with a mistake.<\/p>\n Here is a list of the most common mistakes that users make when \t\t\t\tsending emails and how SendGuard can protect you.<\/p>\n Mistake #1:<\/strong> Forgetting to send attachments<\/span> can mean \t\t\tunnecessary delays as it often means one reminder from the recipient \t\t\tand one follow up from you before you get your full message across.<\/p>\n Automatic Protection:<\/strong> SendGuard looks for clues that you \t\t\tmeant to attach a document and warns you if you didn\u2019t.<\/p>\n Mistake #2:<\/strong> Not informing all parties because you \t\t\taccidentally did a Reply instead of a Reply to All<\/span>.<\/p>\n Automatic Protection:<\/strong> SendGuard warns you if you click \t\t\t\u201cReply\u201d on a message with multiple recipients<\/p>\n Mistake #3:<\/strong> Sending confidential information to the wrong \t\t\tpeople doing a Reply to All when you really should have done a \t\t\tReply<\/span>. This is especially true if the original sender had \t\t\tsecretly kept you in the loop BCCing you.<\/p>\n Automatic Protection:<\/strong> SendGuard will ask you for \t\t\tconfirmation when you click Reply-All and give you an extra warning \t\t\tif you were BCCed on an email<\/p>\n Mistake #4:<\/strong> Sending out emails with empty Subjects<\/span>. \t\t\tMany spam filters block emails with blank subjects plus even if the \t\t\trecipient gets it, he may skip it.<\/p>\n Automatic Protection:<\/strong> SendGuard warns you if the subject \t\t\tis blank.<\/p>\n Mistake #5:<\/strong> You wrote and sent a not-so-diplomatic \t\t\temail<\/span> while in a bad mood. If there was only some way of calling the email back<\/span>!<\/p>\n Automatic Protection:<\/strong> SendGuard can delay all or selected \t\t\temails for a preset time in your Outbox. This lets you change your \t\t\tmessage if you’ve had a change of heart after clicking Send.<\/p>\n For the super cautious, SendGuard can be configured from the \t\t\tsettings screen to get confirmation before sending out emails to all \t\t\tor selected recipients.<\/p>\n Mistake #6:<\/strong> You have multiple email accounts and sent an \t\t\temail to an important client using the wrong email account. Your \t\t\tidentity with a recipient is often linked to using the correct email \t\t\taccount.<\/p>\n Automatic Protection:<\/strong> When you email someone for the first \t\t\ttime, SendGuard will ask you if you want to establish the address \t\t\tfrom which you\u2019re sending the message as your preferred sender \t\t\taccount for that person. In the future, you\u2019ll receive a warning if \t\t\tyou try to email that person from a different email address.<\/p>\n Mistake #7:<\/strong> You needed to contact someone, found an old \t\t\temail from them and clicked Reply to create an email to them. The \t\t\tproblem is that you forgot to change the Subject which may annoy the \t\t\trecipient and possibly delay a response.<\/p>\n Automatic Protection:<\/strong> SendGuard will prompt you to change \t\t\tthe Subject if you do a reply on an old email (you can change the \t\t\tnumber of days that triggers this prompt on the settings screen)<\/p>\n","protected":false},"excerpt":{"rendered":"\n